Taking electronic police notes to a new level to maintain the integrity of evidence from the time of a violation until the evidence is disclosed in the prosecution.
TORONTO, ONTARIO, CANADA, Dec. 30, 2021 /EINPresswire.com/ – Note taking is as much a part of a police officer’s job as it is working their way or patrolling crime hot spots. Without proper note taking, the evidence is lost. Human memory is not reliable enough.
Multiple factors must be in place to establish the effectiveness and integrity of the notes taken, including:
– The transformation of these paper notes into a digital format.
– Insertion of the unmodified notes in the RMS (Record Management System) of the police so that they are available at trial.
– The speed at which this can be done, especially vital when a large-scale investigation is underway and multiple investigators in different locations require access to unchanged notes as soon as possible.
Failure to maintain note integrity can often be the difference between pursuing and not.
It’s not the practice of taking notes itself that’s archaic, it’s the way it’s done.
THE FORMER PRACTICE OF PAPER TICKETS
For nearly 150 years, law enforcement agencies in Canada have recorded their administrative tasks, evidence, case notes and service calls in paper notebooks.
Here is the typical procedure for how paper note-taking works:
– Officers record the details of their shift in a paper notebook.
– When a call goes to 911, the dispatcher sends the details of the call to an MDT (mobile data terminal) in the police vehicle. The agent then manually copies the details of the shipment into their notebook.
– During and after the call, the agent completes the notes in the paper notebook.
– At the end of the shift, the officer must return the notebook to his supervisor for review.
– At the police station, the officer must manually scan the handwritten notes from the notebook into the RMS.
– From the RMS, the notes are attached to the reports for disclosure to the court.
If this glacial process was not slow enough, the problem can often be exacerbated by:
– Bad writing
– Missing pages
– Missing notes
“ELECTRONIC NOTES” ARE NOT A COMPLETE SOLUTION
The solution may seem simple: âTake notes digitallyâ. But if it were that simple, the problem would have been solved years ago.
This was not the case.
Although the solution lies in the realm of electronic note taking, the software available for this so far is far from reality.
The first problem is security, and it is a huge problem. In the face of the current onslaught of data breaches over the past decade, an entirely new solution was needed to prevent digital police notes from being destroyed, corrupted or altered in any way.
INTELLIGENT MOBILE PATROL (IMP) – A BREAKTHROUGH IN LAW ENFORCEMENT TECHNOLOGY
Smart Mobile Patrol Police Electronic Notes is a digital solution that encompasses and solves all of the above issues.
Developed by police officers and for police officers, IMP is a turnkey solution to help police officers in all of their tasks.
By using IMP, the tedious law enforcement note-taking procedure is transformed from the above awkward and error-prone process into the following:
– When using IMP, the 911 dispatch details are automatically transferred to the IMP app on the agent’s phone.
– It is no longer necessary for the agent to manually copy the person’s details, such as driver’s license, into the appropriate forms. All data is automatically imported into the appropriate forms within the application.
– The agent has all the forms related to the incident / investigation at hand.
– There is no delay to enter the notes in the RMS of the station. The agent just presses a button in the IMP application and the data is automatically sent to the RMS.
– Instant transfer of unmodified electronic notes to RMS has the added benefit of making them immediately available to supervisors and interviewers. This speeds up investigations and can make the difference between an attacker running away or being brought to justice quickly.
MAKE THE WORK OF THE POLICE MORE EFFICIENT
Intelligent Mobile Patrol isn’t just about taking notes. It is a comprehensive suite of digital tools needed to help agents complete all of their tasks. Its objective is to make the environment safer for citizens by helping police forces to do their job better.
For this, the application offers many additional features. Including:
– Text-to-speech functionality.
– Immediate access to documentation and resources.
– The possibility of attaching sketches and photos to the notes.
– The ability to work offline when agents are in remote locations.
– Agents can search the Notes database to view old notes.
– BRAIDÂ® âThe patent-pending security feature developed by Digital Mobility Inc., integrated with IMP â allows courts to immediately verify an agent’s notes through a unique QR code validation process.
– Agents can start a note on their mobile devices and then finish it on their desktop PC.
– Complete integration with CAD (Computer Aided Dispatch).
– Arrest forms and all other necessary forms.
In short, every essential element of a police officer’s job has been thought through by officers who have performed their own duties for years and who know what their fellow officers encounter.
There is also a version of IMP specifically designed for investigators.
Currently, investigators carry two paper notebooks. One is used for general calls, the same notebook that agents carry. The second is used for surveys.
IMP integrates these two laptops into the application. This way, investigators can launch a case, add notes to the case, and then instantly link information gathered by other investigators to their current case.
The environmental impact of the digital switchover is significant. If Canada’s 68,000+ police officers all write an average of 10 notes per day (a modest estimate), it comes down to:
– 680,000 tickets per year or
– 170,000 sheets of A4 paper or
– 17 pines over 45 feet!
Considering pines only grow one to two feet per year, that’s at least 22 and a half years of destroyed forest growth on an outdated system prone to faults.
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IMP electronic notes for police